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Change zoning. Recognize the document again. It contains many user assistance options to guide you. The goal of user assistance is to provide you with information at the time you need it and to provide it primarily from within the program. The Show Me How window appears, and you can select what you would like to learn. Page Getting Information From Help Getting Information from Help The Help system provides general information about TextBridge, including getting started instructions, and step-by-step procedures for most operations.
Use the How Do I? Page 82 You can get Help by using the main Help Topics window Figure 4—14 and by performing one of the activities in the following list: Select a topic from a book in the Contents tab.
Select a topic from the Index tab. Search for information about a specific word or phrase using the Find tab. Select ScanSoft on the Web from the Help menu to see this information. This chapter provides step-by-step instructions to teach you how to use the most important capabilities of TextBridge. The learning sessions build on each other and assume that you understand the procedures explained in the previous sessions. Use the sample documents provided with TextBridge for the learning sessions in this chapter.
They provide a cross-section of the types of pages that TextBridge can process. Page 86 For this session, use letter. Figure 5—1. Letter sample document After you have started TextBridge, to find and open a sample document: 1. Select image file as the page source. Click the drop down arrow on the Get Pages button and select Image File. Page 87 Click the page type button Select a page type Figure 5—2. Select Page Type 3. Click the Get Pages button.
The Get Pages dialog box appears Figure 5—3. Page 89 Figure 5—4. TextBridge - Image view For this lesson, you just want to go back to where you started without recognizing the document. This can be useful if you change your mind and want to start over without processing a document further. However, TextBridge is also designed to be very easy to use.
For many documents, you can use default settings and automatically process a document. For this learning session, use the sample document named letter. Page 91 To process a simple document, use the following procedure: 1. Start TextBridge. TextBridge appears. Select the page source. Click the drop down arrow on the Get Pages button to select Image File. Select the page type. Page 92 4. Click the Auto process button. The Get Pages dialog box appears Figure 5—6. Select an image file Figure 5—6.
Get Pages dialog box with letter. In the Get Pages dialog box, double-click the sample document, letter. TextBridge reads the image file as shown in Figure 5—7. Page 93 Figure 5—7. TextBridge - Getting Page dialog box TextBridge then automatically zones the page and identifies text, tables, and pictures as shown in the Zoning dialog box Figure 5—8. Figure 5—8. Page 94 TextBridge automatically recognizes the characters and page layout as shown in the Recognizing dialog box Figure 5—9.
Figure 5—9. TextBridge - Recognizing dialog box After TextBridge reads the page image and processes it, it asks you to save the document Figure 5— Accept the default name, or type a new name Click Save Page 95 6. In the Save As dialog box, complete the following steps: In the Save in list, select the folder in which to save the text file. Be sure to notice where the document is saved so that you can find it easily. In the File name box, type a file name.
Page 96 7. Compare the recognized document in your word processor with the picture of the sample document, letter. Figure 5— Letter sample document With a word processor such as Word or WordPerfect in the print or page layout view, the recognized document should have the same or similar layout as the TIFF image or sample document. During Instant Access, TextBridge processes a document then pastes it into the open document in your text application.
You can have more than one copy of TextBridge running at the same time, but it is not recommended. The list includes applications commonly used with TextBridge and applications that are currently running.
Notice that the Instant Access dialog box looks similar to the Page Type dialog box in the standalone version of TextBridge. Page 3. In using Letter, you are telling TextBridge that the page is single-column and the print is good enough for black and white scanning, which is faster.
Page 4. TextBridge reads the image file, and automatically performs OCR on it, as indicated by the progress dialog boxes. After acquiring and recognizing the page, TextBridge pastes the recognized document into the open document in your word processor.
However, simply using a few additional steps in manual mode can sometimes produce a more accurate result in less time. Page When you select Magazine color as the page type, it automatically specifies the following settings: Multi-column page layout Good print type Portrait orientation For scanning, Magazine color page type specifies: Letter page size Color picture output Run the standalone version of TextBridge from the Start button for this learning session. The Get Pages dialog box appears Figure 5— Select complex.
Get Pages dialog box with complex. Double click complex. TextBridge gets the page, and displays it in the Image view. The page you see should be a four-column magazine article beginning with a title and piechart.
Page 6. Click the Find Zones button. TextBridge automatically zones the page. TextBridge locates areas on the page to recognize and designates each area as text, table, or picture. TextBridge then stops for you to check and change the zones if necessary Figure 5— Preview and zoning tools Page thumbnail Text zones Page 7.
Check the results of automatic zoning. There should be text zones, a locked picture zone, and a table zone. Click the Zoom In and Zoom Out buttons to enlarge and reduce the page to examine the zones, if necessary. Zoom In Zoom Out Modify automatic zoning, if necessary. Page Erase the area of the zone that connects the regular text to the reversed video text. Press and hold the left mouse button at the upper left corner of the area you want to erase.
Drag the mouse diagonally across the area to erase. When you have defined the area, release the mouse button. Proofreading a page 9. Change any words that were not accurately recognized using the Proofreading tools. Examine the word in the Suspect word box. If you want a closer look at the word as it appears in the original page, look in the Word Image window, or display the word image popup by moving the cursor over the highlighted word on the page. Page If the suspect word is not the word you want, type the word you want in the Suspect box.
The Suspect box drop down contains alternative suggestions for the suspect word. Click on the suggestion to change to that word. Click the Add to Dictionary button if you want the TextBridge dictionary to store a word for recognition of subsequent documents. Page Save the page as Magazine. TextBridge provides a suggestion for the file name and uses the type of file you selected last, automatically appending the appropriate extension.
Rich Text Format RTF supports recomposition and is compatible with most word processing applications. The document is a fully editable version of Complex in your word processor. If retain layout is not selected, or if your text application does not Note support retain page layout, the page will be a single column of text, also referred to as galley text, followed by pictures. Page For this example, use the sample document named scanning. This document has a title heading, text with headings, a greyscale graphic, line art, reverse video text, and a multiple-column cell table.
Modify a page type. Page To process text, pictures, and a table: 1. Click the Page Type button and select Table.
You may need to scroll to see the icon for the Table page type. Page Figure 5— The settings are now set to multi-column instead of table text plus the original settings of any orientation and good print type.
Click OK to close the Page Type dialog box. The Get Pages dialog box appears. Double click scanning. TextBridge gets the page, and displays it in the Image view where you can preview it. Page Find zones Manual zoning tools Highlighted zones Figure 5— Page with text, picture, and table zones There should be two picture zones, several text zones, and one table zone.
Check that the entire table is included in one table zone. Page If you need to resize a zone: Draw more with the zoning tools, or erase parts of the zones with the erase tool. Use the erase tool to separate the page title from the first paragraph. Click Recognize. TextBridge recognizes the page, then stops for you to proofread the text Figure 5— Change the recognition confidence level. The default confidence level is Show Suspect Words. If you change the confidence level to Show Highly Suspect Words, TextBridge will raise its confidence level, and fewer words will appear as suspects.
If you change the confidence level to Show Somewhat Suspect words, TextBridge will lower its confidence level, and more words will appear as suspects.
Save the page as Scanning. Be sure to select Retain pictures and Retain layout. TextBridge formats and saves the document. Open Scanning. Scanning sample document The page is like the original page with the original layout including the pictures and table.
Reset the Table page type in TextBridge. Click the Page Type button. Highlight Table. Click the Settings button. Click the Reset button. The original settings for the Table page type will be restored. This chapter provides sample sessions with step-by-step instructions for using several more advanced TextBridge functions. The topics presented in this chapter are in the following list: Processing a document to use in a database Using zone templates and page types Training TextBridge OCR This chapter uses the same sample documents described in Page For this learning session, use the image file named table.
This image file has a heading followed by a table in cell format with gridlines containing dates, names, and telephone numbers. To process this document for use in a database: 1. Page Click the Select button Table zoned with cell borders Figure 6—2. Zoned table. Click the Select Zone button on the toolbar and double- click on the table.
The table editing tools replace the zoning tools Figure 6—3. Draw hidden table cell border Merge table cells Draw visible table cell border TextBridge recognizes the pages and displays it in the Text view, where you can proofread and correct any poorly recognized words Figure 6—4.
Figure 6—4. Table in Text view 8. Click the Save As button. The Save As dialog box appears Figure 6—5, next page. Save As dialog box 9. Save the document in text tab-delimited format. In the Save As dialog box, TextBridge provides a suggestion for the file name. After you create a set of zones, TextBridge lets you save the current set of zones including their size, location, and type as a zone template.
Page 2. Click Get Pages. Double click Scanning. TextBridge gets the page, and displays it in the Image view where you can create a zone template. Page Figure 6—6.
Page with text, picture, and table zones 5. Save the zone template. In the Tools menu, select Save Zone Template. The Save Zone Template dialog box appears Figure 6—7, next page. Page Specify the default location Specify the file name Save the template Figure 6—7. Save Zone Template dialog box Select the default location to save the zone template file. To specify your zone template in Page Type settings, you must save the template in the default folder, Zone Templates.
However, if you save the zone template to another location, you can still load it using the Load Zone template command available from the Tools menu. Page Click to create a new page type Figure 6—8. Create a new page type. Type the new name Enter a description Figure 6—9. Select the new page type. Select My Newsletter in the Page Type dialog box. Begin a new document. Select the New command from the File menu. TextBridge warns you that you have not saved the current pages.
This feature enables you to participate in the OCR process and train TextBridge by verifying correctly recognized words and correcting recognition errors. With training, TextBridge achieves higher accuracy for this specific page and any other pages like it. Enable training. Click the drop down arrow on the Recognize button and select Enable Training Figure 6— In the Get Pages dialog box, double click fax.
TextBridge opens the page and begins recognition. The Training dialog box appears Figure 6— Click when the word is correct Click when you are done training Suspect word Page Sometimes TextBridge recognizes stray marks, handwritten notes, or dirt on the original page as characters. If the word image is not a word, click Not a Word. TextBridge continues on to the next word. To undo your last action, click the Undo button. For purposes of this session, repeat this process until you have trained OCR on at least a few words.
Save the file with a. Page 9.
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